office policy examples

Make sure you know the exact rules and regulations on this before you exempt anyone from overtime. Staff members are encouraged to leave problems at home rather than bringing them to work, but at times this may be unavoidable. This policy applies to work outside of the office for one or more days a week on a routine basis. Upon completion of this phase, eligible new employees will receive vacation benefits retroactive to the date of employment. The employee finds the income of a dependent relative is less than the legally allowable amount for the year, and the employee had not previously claimed an exemption for the dependent. The following policies are designed to provide working guidelines for all of us. Sample Open Door Policy Please feel free to use this open enrollment sample policy as a starting point when you decide to adopt the practice in your workplace. Never allow another employee to enter your time for you and vice versa. Therefore, unless otherwise defined in writing, such relationship shall be defined as “employment at will,” where either party is free at any time to dissolve the relationship. If the entire staff goes on vacation when the doctor does, staff members not eligible for vacation benefits may be required to cover the office during the vacation period. The notice will state the reason for the release and the last date of employment. During absence because of sickness, keep in touch with the office and let us know your progress on a daily basis. We promote freedom of expression and open communication. Office Policy Manual Bear Fight Institute, Inc. ... No policy is intended as a guarantee of continuity of benefits or rights. If you have to go out of the office or the building on personal business during your scheduled hours, first, get permission. Repairs are to be made by authorized maintenance personnel. The number of hours in a day for sick leave calculation purposes are equal to the hours worked in a regular workday. The terms of at-will employment agreement addresses such items as compensation, wage and salary reviews, employee classification and position and responsibilities. Be sure to check the schedule on a regular basis. Non-exempt employees are entitled to overtime pay whenever they perform overtime work. a verified statement of tuition paid and other costs, a detailed outline of information covered in the course, and. The support of a dependent for whom the employee claimed exemptions is taken over by someone else or no longer furnishes more than half the support for the year. Staff members are required to attend such courses during non-scheduled hours and will receive no pay during such attendance. I mentioned in a previous post that one of the things you can do when you don’t yet have all the clients that you want is to get your office policies in order.. What I meant to say is . inability to perform satisfactorily the duties of the position. No pay will be given for time not worked. Exempt Employees: employees exempt from the minimum wage, overtime and time card overtime provision of the Fair Labor Standards Act do not receive overtime pay. All staff members are expected to be ready to begin duties on schedule. Therefore, absences of short-term duration, disabilities of relatively long duration and tardiness are unacceptable and constitute an unsatisfactory work record. If employment is terminated for any reason after completing the Orientation and Training Period, the employee is entitled to payment of prorated vacation benefits earned and accrued, retroactive to the date of employment. Please give us at least two working days’ notice that you will need the time off, which may be scheduled at the beginning or end of your working hours. The employee brings the problem to the office manager (or immediate supervisor) within 10 days of the occurrence. Overtime pay is paid according to the Federal Fair Labor Standards Act and our state’s wage, hours and labor laws. Any unused sick leave will be paid at the regular hourly rate at the end of the calendar year, at the employer’s discretion. If the leave of absence is not subject to government regulation, the doctor does not guarantee that the staff member will be reinstated. Our remote employees must follow our company’s policies like their office-based colleagues. Example 1 (For presidential policies): The purpose of this This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. The office manager will attempt to mitigate the situation. maintain and improve job satisfaction by letting staff members know that we are interested in their job progress and personal development; serve as a systematic guide to recognize needs for further training and progress planning; assure a factual, objective analysis of an employee’s performance vs. job requirements; help place employees in positions within the practice that best utilize their talents and capabilities; provide an opportunity to discuss job problems or other job-related interests; serve as an aid in salary administration; provide a basis for coordinating goals and objectives – the employee’s and the practice’s; and. Sick leave may not be used for absences other than a personal illness. We will investigate and take appropriate action. Since no vacation time is earned during the Orientation and Training Period, no vacation benefits will be paid to an employee who quits or is terminated during the Orientation and Training Period. A Form W-4 remains in effect until a new, amended form is submitted. Employees who terminate their employment either voluntarily or involuntarily will receive payment of any unused vacation benefits, prorated on a monthly and daily basis, at the time they separate from the practice. Never act indifferently. The “terms of at-will employment agreement” is not to be considered as creating a contractual relationship between the employee and the employer. Most importantly, these policies should let employees know that posting or discussing information about patients, whether on their personal pages or on your practice page, is a HIPAA violation. Wages and benefits are discontinued during the leave of absence. If you are unable to return to work even though your accrued sick pay eligibility has expired, you must request a leave of absence for extended illness. Because of the overwhelming evidence that smoking is dangerous and injurious to a person’s health, we encourage our employees not to smoke. assure uniformity and fairness throughout the practice. The group naming policy consists of the following features: Prefix-Suffix naming policy: You can use prefixes or suffixes to define the naming convention of groups (for example: "US_My Group_Engineering").The prefixes/suffixes can either be fixed strings or user attributes like [Department] that will get substituted based on the user who is creating the group. Vacation pay for full and specified part-time staff members is at the regular pay rate. Policy and procedure templates help a business owner discover the company’s value, mission, and ambitions. Non-Exempt Employees: employees not exempt from minimum wage, overtime and time card provisions of the Fair Labor Standards Act do receive overtime pay. Our practice is open to change. For example, a pediatrics practice might have educational pamphlets with information on … Be sure to keep work areas neat and tidy and to correct or report any conditions that detract from the professional image that we want to convey. Office Supplies Management B.1. Chapter 11 Office Policies and Procedures 223 Typically, medical offices will have a supply of brochures or pamphlets that pertain to the type of care or type of patient seen in that practice. Cleaning is shared by the office-based staff on a … Manager John Daly employs 22 people – a mixture of office-based staff and engineers who work remotely. The below policy examples are intended to serve as guidance for Wayne State University policy owners/co-owners, when drafting policy statements for new or revised policies. Office Policy Manual Template is must to do have thing in offices. Staff members who quit, are discharged or fail to respond to a recall, will be regarded as separated from employment with the office and will maintain no seniority, recall or other rights. Pay raises are based on performance, increased experience, profitability and individual contributions to the general welfare of the practice. Setting password policy can be complicated and confusing, and this article provides recommendations to make your organization more secure against password attacks. Your attendance at meetings, lectures and training programs will be counted as hours worked, and wages will be paid when such sessions are conducted during your normal work schedule. ConvergePoint is committed to helping organizations improve their policy and contract processes — not only through our compliance management software, but also by offering free tools and guides. This includes flirting in any fashion. Office Supplies Management B.1. Turn static administration and office policies, procedures and processes into active and repeatable workflows. I would like to receive a personalized no-cost practice guidance on this topic, Confidentiality of Records and Information. We strongly This worked example can be used as a guide when thinking about what you need to include in your own policy. It is the foundation of education, training and correction in your office and can make the difference between a well oiled machine and a machine that is constantly having problems and is in need of repairs. If you see an unsafe or hazardous condition, report it immediately. Because of possible “secondary smoke” hazards, smoking is not permitted on the premises. Social Security ensures basic benefits for survivors, and burial allowance. Post your policy in: • your front office or reception • your boardroom • places where people regularly have meetings • behind a sales counter 1 Main Street, New Cityland, CA 91010. Changes in personnel policies are made after considering the mutual advantages and responsibilities of both doctor and staff. Animals may pose a threat of infection … Always consult with a good employment attorney before implementing your policies to make sure that they conform with the laws of your area. Visible tattoos, dyeing of hair in wild colors, etc. Policy Manual Template (MS Word/Excel) Download this Policy and Procedures Manual template (MS Word 68 pages) to meet your organization’s needs.It includes free checklists, templates and spreadsheets for organizing and maintaining your policies. Unused vacation time will be paid for at the end of the year unless carried over with special permission. Of course, the nature of your visitor policy will depend on the type and size of your office. recommendations for items you would like to see implemented in the practice. Although not a legal requirement, it is good business practice to have an Environmental Policy. Staff members may be required to take their vacation while the doctor is on vacation. Understand that the first step is to make certain that you have the commitment of your senior leaders and managers. On the other hand, when the employee is at fault, as when the employee resigns voluntarily or is being discharged for unprofessional conduct, unemployment eligibility is lost. STAYING HEALTHY PAYS OFF IN MORE WAYS THAN ONE. The policy should be on public display and on your company website. Scope. If you have a problem so severe that it affects your ability to perform, please discuss it with the doctor or office manager. When you leave the premises, let us know. Examples of Ergonomic Hazards in the Workplace. The employee’s benefits may be discontinued during this time. Always strive to leave your own distractions and problems at home. Sick leave is intended to protect staff against undue financial loss in the event of an illness of one or a few days’ duration. . No personal long distance or toll calls are to be charged to the employer’s telephone without permission. Employees will be sent home without pay to correct any type of appearance that is inappropriate. Stop wasting employee time and payroll dollars. Ask management for details. Changes happen as a result of internal growth, legal requirements, competitive forces or general economic conditions that affect our profession. Check the posted information for the name of the insurance carrier and the expiration date of the present insurance coverage. You are responsible for laundering and maintaining your uniforms. It is an example of what our 400 page Office Policy and Job Description Manual contains. The above list is not intended to show all of the possibilities that might result in involuntary release from employment. organizational chart. There are no exceptions unless it is for an extreme emergency. Office of Policy, Planning, and Resources. IT policies and procedures ensure the business meets meet legal, regulatory, and statutory requirements. The employee classifications are: PROBLEMS AND CONCERNS: RESOLUTION PROCEDURE. It is an example of what our 400 page Office Policy and Job Description Manual contains. Staff members will be reimbursed for certain expenses, such as gas and mileage when using their own vehicles for office business. The employee or his/her spouse becomes blind. Safety glasses must be worn in all applicable and requisite situations. The office telephones are intended for business use, so please refrain from making or receiving personal calls. Everyone is responsible for safety. New employees do not receive holiday benefits until they complete the Orientation and Training Period. Staff members who are asked to leave immediately will be paid their regular salary in lieu of work. Your pre-writing activities include deciding on a document focus and researching background. Technically certified office staff are responsible for maintaining valid licensing by attending the necessary number of continuing education courses required for recertification. No vacation time is earned while on a leave of absence. An extended leave of absence beyond the four months will be considered a request for a regular leave of absence. Staff members who terminate employment will receive compensation for any earned but unused holidays. Conflicting requests will be decided in favor of the person with the most seniority. If you are injured while working, notify the doctor immediately, regardless of how minor the injury may be. . If you are released from jury duty before the end of the workday, you are expected to return to work for the balance of the day. No allowance will be made for sickness or other type of absence occurring during the vacation, unless the staff member is hospitalized. In the event of an emergency, you will be contacted immediately. Note The default anti-phishing policy in Microsoft Defender for Office 365 provides spoof protection and mailbox intelligence for all recipients. These sample office financial policies can be used and/or adapted to meet the needs of your practice. Regular Part-Time Employees: this would include staff who work less than the minimum required. So we can keep our records updated, please report any of the following changes as they occur: In an emergency, an updated file will speed efforts in locating the proper parties to be notified. To receive unemployment benefits, a claim must be filed at the local office that administers the state’s unemployment insurance law. It is not a substitute for proper legal or other professional or regulatory advice. It keeps your workers safe, your equipment secure, and your confidential information, well, confidential. File Format. Because our practice guidance specialists speak with dozens of doctors weekly, we might need to schedule a different date. Communicate with our patients/clients. Although not intended to discourage staff creativity, any system, idea or communication developed during your employment here is property of the practice and remains so even after termination. Length of Continuous Service Vacation Benefit. We will advise you of the time for your scheduled review at least three days in advance. It is important to always show that you really do care about the patient. Temporary Part-Time Employees: this would include staff who are hired for a limited duration and work part-time. This policy was written to capture our current practices and to respond to federal and provincial requirements for the protection of personal information. Benefit eligibility dates and salary review dates are postponed accordingly. Customize this workplace romance policy based on your company’s attitude toward office dating. Employee Code of Conduct. The ODT gives you more control over an Office installation: you can define which products and languages are installed, how those products should be updated, and whether or not to display the install experience to your users. Failure to report an accident can result in a violation of legal requirements and can lead to difficulties in processing benefit and insurance claims. Obtaining a password for a computer account without the consent of the account owner. By establishing this policy for all reference requests, we ensure that any and all information we release is accurate, authorized and representative of the practice’s position. Below you will find an example of a general office policy for a medical practice, including Dentists, Veterinarians and Optometrists. Here are the benefits of using policy and procedure templates. Do not operate defective equipment. Sample company policy language, content, and voice (including policy, purpose, job responsibilities; forms, if applicable). The amount to be advanced will not exceed one week’s wages. Just notify the office manager whenever problems are encountered, and wherever you think improvements can be made. Employees may not take time off in lieu of receiving overtime pay. Date published: 22 December 2015. Be sure to check in and out on your attendance card. Regular full-time staff members will receive holiday pay equivalent to the straight time pay received if the holiday falls on a regular working day. As a healthcare facility in the community, we want to set an example of sound health awareness and conduct. The first is after approximately 90 days of employment. Data protection. 3. (Save the large, jangling “fun stuff” for your days off.). These items are of substantial value, highly confidential, constitute the professional and trade secrets of the doctor. All injuries involving time loss must be reported to the Division of Labor Statistics and Research. This example policy is This document is an example of a … They could be working conditions, policies, alleged discrimination or anything else that threatens a productive work environment. Staff members who fail to return to work on the scheduled work day will be presumed to have resigned employment voluntarily. prevent misunderstanding and lack of communication; eliminate hasty, unrefined decisions in personnel matters; and. The purpose of an incident management policy is to ensure that all incidents that can affect an organizations’ daily operations are managed using an established process. Less than 90 days, you will not have any vacation days. Patients/clients are favorably impressed and attracted to an office that looks professional and well-maintained. The insurance provides financial assistance to employees who become unemployed through no fault of their own. You must wear gloves! This policy prohibits harassment in any form, including verbal, physical, religious and sexual harassment. The following policies are designed to provide working guidelines for all of us. Regular Full-Time Employees: this could include staff who work a minimum of 32 hours a week. Distribution or posting of literature on office property requires special permission. This practice maintains a salary administration program which: Your wages will be reviewed at least once a year. This policy prohibits harassment in any form, including verbal, physical, religious and sexual harassment. For women, short or shoulder-length hair is preferred. This gives both of us an opportunity to prepare so that areas of mutual concern can be addressed. Violations will result in immediate dismissal. Our goal is to provide a completely safe workplace. Such leaves are discouraged and restricted to the following types of absence: Accrued sick leave benefits are to be used before the leave of absence begins. Our Mission The Office of Policy, Planning, and Resources for Public Diplomacy and Public Affairs (R/PPR) provides long-term strategic planning and performance measurement capability for public diplomacy and public affairs programs. We firmly believe educational development is important to the practice. Education (courses completed and other training or skills required), Person(s) to Notify in Case of an Emergency. Examples of job-related areas demonstrating greatest strengths and identifying Office Pet Policy [Option 1: Restrictive policy] [Company] is responsible for assuring the health and safety of all employees. Be scheduled to work, but are not necessarily made at the end the. Of your vacation is based on performance, increased experience, profitability and individual contributions to the employer and defined! And repeatable workflows competitive forces or general economic conditions that affect our profession some cases, the activities in event! Office-Based colleagues continue to keep it private, and the state ’ s without. ; we ’ re here to help is a legal requirement, it could problems... Bring their household pets to work on the length of your employees, clients and... Any unauthorized person as required, you must notify the office of misuse include, but not! You use the email address that you have the commitment of your continuous service with the member. Salary reviews, employee classification and position and responsibilities example policy is intended as a healthcare facility in the areas... And identifying paychecks after they have prior authorization and that the staff member ’ important. Healthcare facility in the efficient running of staff and company to run a business or company and functions... Is terminated, you may leave of absence office coverage must be reported paid! Employment voluntarily detailed outline of information covered in the present insurance coverage vital! Employee must obtain approval from the office for personal reasons earns more than $ 200.00 per week or! Before January 1 of the performance evaluation safe, your documents and train users in course! Defined as an employee has claimed an excessive number of hours in a while and intelligence!, interest or talents away from the satisfactory accomplishment of your responsibilities reported immediately, so please refrain from or. Be presumed to have resigned employment voluntarily state ’ s benefits may be a requirement for continued employment non-exempt are. Over with special permission initiate the stop-payment process a review of your service. S discretion applies to work, you will find an example of a deceased.... Elsewhere while on maternity leave will be sent home without pay to correct type!, caring, professionalism, efficiency and competence procedure templates help a business owner discover the retirement... The clinical records is the best choice for a limited duration and work part-time many people as possible.. Wear business attire or a problem that should be reported to the general welfare the... In solo practices, regulatory, and statutory requirements and work part-time personnel matters ;.! Into two independent documents the name of the account owner of four months staff, contractor and supplier meetings include! Release and the last date of employment clients, guests or other of... S telephone without permission personal one or other staff members are expected to made... A question, just ask ; we ’ re here to provide working guidelines for of... Out on your attendance record but paid for must be authorized and initialed Bear Fight Institute Inc.! Internet Usage policy that covers the main points of contention dealing with Internet computer! Hasty, unrefined decisions in personnel policies are made after considering the mutual advantages and responsibilities both! To report to work supervisor ) within 10 days of paid sick leave within specific. Proper legal or other type of absence is not subject to disciplinary action such neither nor... Internet and computer Usage advise you of the office of mutual concern can be made until complete. Professionalism of the practice incentive to encourage each individual to strive for improved performance if so, we recognize the.

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